Job Description
Apex Administrative Solutions is currently looking for a highly organized and proactive Office Assistant to join our dynamic team in Charlotte, NC. This is an urgent hiring position, offering a fantastic opportunity for individuals who excel in a fast-paced environment and want to contribute to a thriving company culture.
As the first point of contact for our clients and visitors, you will play a crucial role in maintaining our professional image and ensuring smooth day-to-day operations. We offer a competitive salary, comprehensive benefits, and a supportive work environment.
Responsibilities
- Greet and welcome visitors in a professional manner, directing them to the appropriate personnel.
- Manage the front desk, answer and route incoming calls, and take accurate messages.
- Handle incoming and outgoing mail, including sorting, stamping, and distributing emails.
- Manage office inventory, restock supplies, and arrange for maintenance as needed.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Schedule appointments and manage the company calendar efficiently.
- Prepare meeting rooms and assist with event coordination when required.
Qualifications
- High school diploma or GED equivalent required; Associate’s degree preferred.
- Proven experience as an Office Assistant, Receptionist, or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional telephone manner.
- Excellent time management and organizational skills with attention to detail.
- Ability to multitask and prioritize tasks in a busy office setting.