Job Description
Join our dynamic team at Pacific Edge Solutions as an Office Assistant with flexible scheduling options! We're urgently seeking a highly organized professional to support our daily operations in our vibrant San Diego headquarters. This role offers hybrid work flexibility (3 days in-office, 2 remote) with core hours of 10 AM - 3 PM. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will directly impact our success.
Responsibilities
- Manage office reception, including greeting visitors and handling incoming calls with professionalism
- Coordinate calendars, schedule meetings, and maintain executive appointment systems
- Process invoices, expense reports, and financial documentation with precision
- Order office supplies, manage inventory, and oversee facility maintenance requests
- Support HR functions onboarding, document management, and employee communications
- Prepare reports, presentations, and correspondence using Microsoft Office Suite
- Assist with digital filing systems and document organization protocols
Qualifications
- Minimum 2 years experience in administrative or office support roles
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Experience with scheduling software (Calendly, Outlook Calendar)
- Ability to multitask and prioritize in a fast-paced environment
- Associates degree or equivalent professional certification preferred