Job Description
Are you looking for immediate employment in Charlotte, NC?
We are currently seeking a highly organized and proactive Office Assistant to join our dynamic team. This is an urgent opportunity for a detail-oriented professional who thrives in a fast-paced environment.
As the face of our company, you will play a crucial role in maintaining our office operations and ensuring seamless communication between departments. We offer a competitive hourly rate, a supportive team culture, and the chance to grow your administrative skills immediately.
Responsibilities
- Manage Communications: Answer incoming calls professionally, screen and direct inquiries, and manage email correspondence efficiently.
- Administrative Support: Prepare meeting agendas, take detailed minutes, and organize travel itineraries for executives.
- Data Management: Perform accurate data entry, maintain digital filing systems, and update internal databases.
- Office Operations: Oversee the reception area, manage office supplies inventory, and coordinate with vendors for repairs or services.
- Document Handling: Draft, proofread, and distribute internal memos, reports, and presentations.
- Scheduling: Schedule appointments, book conference rooms, and coordinate internal meetings.
- Customer Service: Greet visitors warmly and ensure a positive first impression for all clients and partners.
Qualifications
- Education: High school diploma or GED required; Associate’s degree preferred.
- Experience: Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks effectively.
- Software: Familiarity with CRM software or office management systems is a plus.
- Availability: Must be available for full-time hours immediately.