Job Description
Join our dynamic team at Premier Business Solutions as an Office Assistant! We're urgently seeking a highly organized professional to support daily operations in our Phoenix headquarters. This is a critical role requiring exceptional multitasking skills and a proactive approach to administrative excellence. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment. If you thrive in fast-paced settings and excel at keeping operations running smoothly, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and mail routing
- Prepare, edit, and distribute confidential documents and reports
- Maintain organized filing systems (digital and physical) for records management
- Assist with office supply inventory, procurement, and vendor communications
- Support onboarding processes including new hire paperwork and equipment setup
- Coordinate office events, meetings, and catering logistics
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or office support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Professional demeanor with customer service orientation
- Experience with office equipment (printers, scanners, multi-line phone systems)