Job Description
Join our dynamic team as an Office Assistant in Boston's vibrant Financial District! We're urgently seeking a detail-oriented professional to support daily operations with exceptional organizational skills. This full-time position offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. Help us maintain seamless office workflows while contributing to our company's success.
Responsibilities
- Manage incoming communications (phone, email, mail) with prompt professionalism
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Maintain organized digital and physical filing systems
- Process invoices, expense reports, and purchase orders accurately
- Assist with onboarding new hires and office equipment procurement
- Prepare correspondence, reports, and presentations using MS Office Suite
- Coordinate office events and manage supply inventory
Qualifications
- 3+ years of office administration experience required
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with office equipment (copiers, scanners, phone systems)
- Associate's degree or equivalent certification preferred
- Ability to maintain confidentiality in sensitive matters