Job Description
We're seeking a dynamic Office Assistant to join our Chicago team immediately! This urgent hiring position offers a competitive salary and benefits package. As the first point of contact, you'll ensure smooth daily operations while supporting our growing team. If you're organized, tech-savvy, and thrive in fast-paced environments, apply now to become an essential part of our workplace!
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain organized filing systems and digital document management
- Process invoices, expense reports, and office supply inventory
- Assist with onboarding new hires and office orientation
- Support HR functions including benefits administration and records
- Collaborate with departments on special projects and events
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Minimum 2 years office administration experience
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask in deadline-driven environments
- Experience with scheduling software (e.g., Calendly)
- Professional demeanor with customer service focus