Job Description
We're seeking a dynamic Office Assistant to join our Chicago team immediately! This urgent opening offers a flexible schedule while supporting our fast-paced administrative operations. Enjoy competitive pay, comprehensive benefits, and a vibrant downtown workspace. If you're organized, tech-savvy, and thrive in collaborative environments, apply today to start your career growth journey with us!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Provide exceptional administrative support to department heads with scheduling, document preparation, and meeting coordination
- Maintain digital and physical filing systems with meticulous attention to detail
- Serve as primary point of contact for visitors, clients, and phone communications
- Assist with onboarding processes and new employee orientation materials
- Collaborate on special projects requiring cross-departmental coordination
- Utilize Microsoft Suite (Outlook, Word, Excel) for data entry and reporting
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative or office support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Outlook)
- Ability to adapt schedule for occasional early/late shifts
- Valid Illinois driver's license required for occasional off-site errands