Job Description
Are you an organized, detail-oriented professional looking to make an impact in a dynamic corporate environment? Aegis Operations Group is seeking a dedicated Office Assistant to join our thriving team in the heart of Philadelphia. If you excel at multitasking and thrive in a fast-paced setting, we want to hear from you.
As an integral part of our administrative team, you will be the backbone of our daily operations, ensuring our office runs smoothly and efficiently. We offer a competitive salary, a collaborative work culture, and opportunities for professional growth within the region.
Why Join Us?
- Competitive hourly wage ($18.00 - $24.00)
- Comprehensive benefits package
- Supportive and inclusive work environment
- Located in the vibrant Center City Philadelphia area
We look forward to reviewing your application!
Responsibilities
- Front Desk Management: Greet visitors, manage the reception area, and direct inquiries to the appropriate departments professionally.
- Communication Support: Answer incoming phone calls, take accurate messages, and respond to emails with a high degree of confidentiality.
- Administrative Coordination: Schedule meetings, coordinate travel arrangements, and maintain the master calendar for executive staff.
- Data Management: Handle data entry tasks, update databases, and prepare reports using Microsoft Office Suite.
- Office Supplies: Monitor inventory levels of office supplies and place orders as needed to ensure operations continue without interruption.
- Document Handling: Organize, file, and retrieve physical and digital documents efficiently.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with CRM software is highly preferred.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks in a busy environment.
- Soft Skills: Proactive problem-solving abilities and a positive attitude towards teamwork.