Job Description
Join our dynamic team as an Office Assistant in the heart of Chicago! We're seeking a detail-oriented professional to support our night operations with immediate availability. This role is perfect for organized individuals who thrive in fast-paced environments. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow with a leading corporate partner.
Responsibilities
- Manage incoming communications (calls, emails, messages) during night shift hours
- Coordinate office logistics including supply inventory, equipment maintenance, and facility checks
- Prepare and distribute daily reports, correspondence, and confidential documents
- Support HR functions onboarding night shift staff and updating personnel records
- Oversee security protocols including access control and visitor documentation
- Maintain digital filing systems with strict adherence to data privacy standards
- Collaborate with cross-functional teams to ensure seamless 24/7 operations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Flexibility to work nights (10 PM - 6 AM) and occasional weekends
- Basic knowledge of office equipment (printers, scanners, AV systems)