Job Description
Join our dynamic team as an Office Assistant in Chicago's vibrant downtown core! We're seeking a highly organized professional to support our 24/7 operations during night shifts. This immediate-hire opportunity offers competitive compensation, career growth potential, and a collaborative environment. Ideal for detail-oriented individuals who thrive in fast-paced settings, this role is your gateway to administrative excellence in one of America's most iconic cities.
Responsibilities
- Manage front desk operations including call screening and visitor reception
- Process incoming/outgoing mail and coordinate courier services
- Maintain accurate digital filing systems and document databases
- Prepare daily reports and executive correspondence using MS Office Suite
- Coordinate office supply inventory and vendor relationships
- Assist with scheduling, calendar management, and meeting logistics
- Support cross-departmental communication during overnight hours
Qualifications
- Minimum 1 year administrative support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Exceptional time management and organizational skills
- Strong written and verbal communication abilities
- Ability to work independently during night shifts (10 PM - 6 AM)
- High school diploma or equivalent required
- Experience with office equipment (printers, scanners, multi-line phones)
- Flexibility to adapt to changing priorities