Job Description
Join our dynamic team as a Night Shift Office Assistant and become the backbone of our 24/7 operations. We're seeking a detail-oriented professional to ensure seamless office functionality during evening hours. This role offers competitive compensation, growth opportunities, and a supportive work environment in the heart of Manhattan. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage incoming communications including calls, emails, and messages during night shift hours
- Coordinate office operations including supply inventory, equipment maintenance, and facility security
- Process and organize confidential documents with meticulous attention to detail
- Support department heads with scheduling, reporting, and administrative tasks
- Assist with onboarding and training for night shift personnel
- Maintain digital and physical filing systems for compliance and accessibility
- Act as primary point of contact for emergency after-hours support
Qualifications
- Minimum 2 years of office administration or support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills and time management abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and urgent requests
- Valid New York State driver's license preferred
- Experience with office management software (e.g., Asana, Trello) a plus