Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! Innovate Solutions Group is seeking a highly organized professional to provide critical office support in our fast-paced San Jose headquarters. This temporary position offers a unique opportunity to gain hands-on experience with industry-leading operations while enjoying competitive compensation and a collaborative work environment.
Why You'll Love This Role: Competitive hourly pay, flexible schedule options, and potential for permanent placement. Perfect for candidates ready to hit the ground running and showcase their administrative excellence.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange complex travel logistics
- Process confidential documents, maintain digital filing systems, and ensure data accuracy
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Prepare detailed reports, presentations, and correspondence using MS Office Suite
- Coordinate office logistics including supply inventory, vendor relationships, and facility maintenance
- Support team projects with research, data compilation, and presentation preparation
Qualifications
- Minimum 2 years of administrative support experience in corporate or startup environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience with calendar management and travel coordination
- Strong attention to detail and commitment to confidentiality
- Professional communication skills with fluency in English