Job Description
Join our dynamic team as an Office Assistant in Boston's vibrant business district. We're seeking a detail-oriented professional to support our night operations with precision and energy. This is an immediate opportunity to become the backbone of our after-hours administrative operations in a fast-paced corporate environment. Enjoy competitive pay, comprehensive benefits, and a supportive culture that values your contributions.
Responsibilities
- Manage incoming communications including calls, emails, and messages during night shift hours
- Coordinate office operations including supply inventory, equipment maintenance, and facility security
- Prepare and distribute daily reports, schedules, and confidential documentation
- Support event coordination and meeting preparations for early morning activities
- Maintain accurate records using Microsoft Office Suite and proprietary systems
- Assist with onboarding and training for incoming night shift staff
- Ensure compliance with company policies and safety protocols
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and urgent requests
- Basic knowledge of office equipment (printers, scanners, phone systems)
- High school diploma or equivalent; associate's degree preferred