Job Description
Join our dynamic team as a Night Shift Office Assistant and become the backbone of our operations during critical overnight hours. This premium opportunity offers a competitive compensation package, flexible scheduling, and the chance to work in a fast-paced environment where your organizational skills shine. We're seeking a proactive professional to support our multi-state operations across New York and Texas, ensuring seamless office functionality while maintaining the highest standards of confidentiality and efficiency.
Why You'll Love This Role:
- Competitive night shift differential pay
- Comprehensive benefits package including health insurance and 401K
- Opportunities for career advancement within our growing organization
- Modern, fully-equipped workspace with state-of-the-art technology
Responsibilities
- Manage incoming communications including calls, emails, and correspondence during overnight hours
- Coordinate scheduling, appointments, and meeting logistics for cross-functional teams
- Maintain accurate digital and physical filing systems with strict attention to detail
- Process and distribute daily mail, packages, and confidential documents
- Assist with inventory management, office supply procurement, and equipment maintenance
- Support data entry tasks and maintain accurate record-keeping systems
- Prepare daily reports and operational summaries for morning leadership team
Qualifications
- Minimum 2 years of office administration experience with night shift preference
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to multitask in high-pressure environments
- Strong written and verbal communication abilities
- High attention to detail with proven accuracy in documentation
- Ability to work independently with minimal supervision
- Valid driver's license and reliable transportation (for Texas locations)
- Basic knowledge of office equipment (copiers, scanners, multi-line phone systems)