Job Description
Are you a detail-oriented professional looking for an immediate opportunity in New York City? Apex Solutions Inc. is seeking a dedicated Office Assistant to join our dynamic team. We pride ourselves on a fast-paced, collaborative environment where your organizational skills will make a significant impact.
In this role, you will be the face of our front office and the backbone of our daily operations. We offer a competitive salary and a chance to grow within a supportive company culture.
Responsibilities
- Manage incoming communications, including phone calls and emails, with a professional and courteous demeanor.
- Coordinate and schedule meetings, prepare agendas, and arrange conference rooms.
- Oversee office inventory, including stationery and equipment, and place orders as needed.
- Greet visitors and clients, ensuring a welcoming and organized reception area.
- Assist with data entry, filing, and maintaining accurate digital and physical records.
- Handle incoming and outgoing mail, packages, and couriers.
- Perform general clerical duties to support the administrative team.
Qualifications
- High school diploma or equivalent; additional certification in office administration is a plus.
- Proven experience as an Office Assistant, Receptionist, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively within a team.