Job Description
Are you a highly organized professional seeking a dynamic role in the heart of Manhattan? Apex Business Solutions is currently hiring a dedicated Office Assistant to support our thriving team. We value proactive individuals who can seamlessly manage administrative tasks while maintaining a polished and professional office environment.
In this pivotal role, you will serve as the face of our organization, ensuring our daily operations run efficiently. You will have the opportunity to work in a fast-paced setting where your attention to detail and communication skills will directly contribute to our company's success.
Responsibilities
- Manage incoming and outgoing communications, including email correspondence, phone calls, and mail distribution.
- Coordinate and schedule meetings, including arranging conference rooms, preparing agendas, and taking minutes.
- Maintain accurate and up-to-date office records, filing systems, and databases using industry-standard software.
- Handle travel arrangements and expense reporting for executives and staff.
- Greet and direct visitors, ensuring a welcoming and professional reception area experience.
- Assist with inventory management for office supplies and equipment.
- Support the finance team with data entry and invoice processing as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently with minimal supervision while maintaining a positive attitude.