Job Description
Join a Dynamic Team in Chicago
Are you a detail-oriented professional seeking an immediate opportunity? Apex Administrative Solutions is currently hiring a reliable and proactive Office Assistant to support our growing operations in downtown Chicago.
In this pivotal role, you will be the face of our organization, ensuring smooth daily operations and assisting senior management with critical administrative tasks. If you thrive in a fast-paced environment and have a passion for organization, we want to hear from you.
Key Benefits:
- Immediate start available.
- Competitive hourly compensation.
- Modern, collaborative office environment.
Responsibilities
- Front Desk Management: Greet visitors warmly, answer multi-line phone systems, and direct inquiries to the appropriate departments professionally.
- Calendar Coordination: Manage complex calendars, schedule meetings, arrange conference rooms, and coordinate travel logistics for executives.
- Document Management: Maintain accurate digital and physical filing systems, prepare reports, and ensure all documentation is organized and up-to-date.
- Office Operations: Monitor office supplies inventory, restock break rooms, and coordinate with vendors for facility maintenance and repairs.
- Communication Hub: Draft and distribute internal memos, handle incoming mail, and facilitate inter-departmental communication.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Proven experience (1+ years) as an Office Assistant, Administrative Assistant, or Receptionist.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with CRM software is highly desirable.
- Communication: Excellent verbal and written communication skills with a polished telephone manner.
- Organization: Strong attention to detail and the ability to prioritize tasks effectively in a busy environment.