Job Description
Are you a highly organized professional looking to make an immediate impact in a dynamic corporate environment? Apex Administrative Solutions is currently seeking a reliable and proactive Office Assistant to join our team in San Jose, CA.
We offer a competitive salary, a collaborative work culture, and the opportunity to grow your administrative skills in a fast-paced setting. If you are ready to start immediately and bring your expertise to a leading local business, we want to hear from you.
Responsibilities
- General Office Management: Oversee daily office operations, ensuring a clean, organized, and efficient workspace for all staff members.
- Communication Hub: Manage incoming and outgoing communications, including answering multi-line phones, screening calls, and directing inquiries to the appropriate personnel.
- Data Entry & Records: Accurately input, update, and maintain digital and physical records, spreadsheets, and databases with a high degree of precision.
- Meeting Support: Schedule and coordinate meetings, prepare agendas, and take minutes during board or team meetings.
- Mail & Logistics: Sort and distribute incoming mail/packages, and handle outgoing correspondence with vendors and clients.
- Inventory Management: Monitor office supply levels and place orders as needed to ensure the team has the tools required to succeed.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Education: High School Diploma or GED required; Associate's degree or certification in Office Administration is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn internal software quickly.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Reliability: Must be punctual, professional, and able to work independently with minimal supervision.
- Attention to Detail: Strong organizational skills with the ability to multitask and prioritize effectively.