Job Description
The Opportunity:
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of Detroit. You will be the face of our organization, ensuring our office operations run with precision and professionalism. If you thrive in a fast-paced environment and have a passion for administrative excellence, we want to meet you.
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00)
- Comprehensive benefits package
- Collaborative and inclusive company culture
- Opportunity for growth within the organization
Responsibilities
- Front Desk Management: Greet and welcome visitors with a professional demeanor, manage incoming calls, and direct inquiries efficiently.
- Administrative Support: Handle correspondence, prepare meeting agendas, and take accurate minutes during board meetings.
- Document Management: Maintain and organize physical and digital filing systems to ensure easy retrieval of records and compliance with data privacy standards.
- Scheduling & Coordination: Manage calendars for executive staff, coordinate travel arrangements, and book meeting rooms.
- Office Operations: Monitor office supply inventory, coordinate with vendors for repairs or deliveries, and ensure the reception area is tidy and welcoming.
- Data Entry: Accurately input data into CRM systems and spreadsheets, ensuring data integrity and consistency.
- Event Coordination: Assist in planning and executing company events, including employee appreciation gatherings and corporate functions.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of professional experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new software quickly.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Exceptional attention to detail and strong organizational skills with the ability to prioritize multiple tasks effectively.
- Interpersonal: Ability to work independently as well as part of a team, maintaining a positive and professional attitude.
- Reliability: Punctual, dependable, and able to maintain strict confidentiality.