Job Description
Are you an organized professional seeking an immediate opportunity in the heart of Chicago? Downtown Management Group is currently hiring a dedicated Office Assistant to join our dynamic team. We pride ourselves on a fast-paced, collaborative work environment where your organizational skills will be put to the test.
In this role, you will be the face of our operations, ensuring smooth office functionality and supporting our administrative staff. We are looking for a self-starter who can hit the ground running and contribute to our daily success immediately.
Responsibilities
- Front Desk Operations: Greet and welcome visitors with a professional demeanor, manage the reception area, and answer multi-line phones with exceptional customer service.
- Administrative Coordination: Schedule meetings, coordinate conference room bookings, and manage calendars for department heads.
- Document Management: Prepare, organize, and file physical and digital documents. Assist with drafting correspondence, memos, and reports.
- Inventory & Supplies: Monitor office supply levels, place orders for necessary materials, and manage petty cash.
- Data Entry & Reporting: Maintain accurate databases, process invoices, and assist in compiling weekly reports.
- General Support: Assist colleagues with various ad-hoc tasks to ensure the office runs efficiently.
Qualifications
- Education: High School Diploma or equivalent required; Associate's degree in Business Administration preferred.
- Experience: 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Communication: Strong verbal and written communication skills; professional telephone manner.
- Organization: Demonstrated ability to prioritize tasks, manage time effectively, and pay attention to detail.
- Availability: Must be available to work full-time hours (40 hours per week).