Job Description
Are you a highly organized professional looking for a rewarding opportunity? Apex Professional Solutions is seeking a dedicated Administrative Assistant to join our dynamic team in Tampa. In this pivotal role, you will provide essential support to leadership and operations, ensuring our daily workflow remains efficient and seamless. We pride ourselves on a collaborative culture and offer a flexible schedule designed to accommodate your personal needs while delivering exceptional results.
Responsibilities
- Manage complex calendars and schedule meetings with precision, including booking conference rooms and sending invitations.
- Screen and direct phone calls and emails to the appropriate team members, ensuring timely responses.
- Prepare, proofread, and distribute professional correspondence, reports, and presentations.
- Coordinate domestic and international travel arrangements, including itineraries, flights, and accommodations.
- Maintain office inventory, manage supply orders, and ensure the workspace is organized and welcoming.
- Assist with project management tasks, data entry, and database updates as required.
- Handle confidential information with the highest level of discretion and integrity.
Qualifications
- Minimum of 2 years of experience in an administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional tone.
- Strong attention to detail and exceptional organizational skills.
- Ability to multitask effectively in a fast-paced environment.
- High school diploma or equivalent required; Associate’s degree preferred.