Job Description
Join our dynamic team at Executive Solutions Group as an Office Assistant in the heart of Seattle! We're seeking a highly organized professional to support our daily operations in a fast-paced environment. This full-time position offers competitive compensation, comprehensive benefits, and immediate start for qualified candidates. Help us maintain seamless office workflows while growing your administrative career in one of America's most vibrant cities.
Responsibilities
- Manage calendars, schedule meetings, and coordinate travel arrangements for executives
- Handle incoming communications including calls, emails, and correspondence
- Process invoices, expense reports, and maintain financial documentation
- Organize office facilities, inventory management, and supply procurement
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Support onboarding processes and new hire orientation activities
- Collaborate with cross-functional teams on project coordination
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in fast-paced environments
- Discretion when handling confidential information
- Valid Washington State driver's license (for occasional errands)