Job Description
Are you a detail-oriented professional ready to make an impact immediately?
Apex Administrative Services is currently seeking a High-Level Office Assistant to support our growing operations in the heart of the Washington DC and Northern Virginia corridor. We are looking for a self-starter who thrives in a fast-paced environment and is ready to hit the ground running. This is an immediate hire opportunity for a dedicated individual to join our elite administrative team.
As an Office Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values your contribution.
Responsibilities
- Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
- Perform accurate data entry and maintain digital and physical filing systems.
- Schedule and coordinate meetings, appointments, and travel arrangements for executive leadership.
- Prepare and distribute reports, memos, invoices, and other business documents.
- Greet visitors and clients with a professional demeanor, directing them to the appropriate personnel.
- Assist with inventory management and office supply ordering.
- Support special projects and ad-hoc administrative tasks as assigned.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to work independently with minimal supervision in a dynamic office setting.