Job Description
We are looking for a highly organized and proactive Office Assistant to join our team in Philadelphia, PA, with coverage extending to Virginia. This is an Immediate Hire opportunity for a dedicated professional who excels in a fast-paced administrative environment.
As part of our growing support team, you will play a crucial role in ensuring our daily operations run smoothly. We offer a competitive salary, a collaborative culture, and the chance to make a real impact from day one.
Responsibilities
- Manage incoming communications, including phone calls, emails, and in-person inquiries.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Coordinate meeting schedules, book conference rooms, and prepare meeting materials.
- Prepare and distribute internal correspondence, reports, and presentations.
- Order and manage office supplies, inventory, and equipment.
- Assist with basic accounting tasks, such as expense reports and invoice processing.
- Provide general administrative support to management and staff as required.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Previous experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational skills with a keen attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively in a busy office setting.