Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Philadelphia. If you are looking for an immediate hire position with a supportive work environment, this is your chance to advance your career in office support.
In this role, you will serve as the face of our organization, ensuring smooth daily operations and providing top-tier administrative assistance to our management team.
Responsibilities
- Manage the front desk reception, including greeting visitors and answering multi-line phones professionally.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Prepare and organize internal documents, reports, and presentations using Microsoft Office Suite.
- Handle data entry, filing, and maintaining accurate electronic and physical records.
- Process incoming and outgoing mail, packages, and courier services.
- Assist with inventory management and basic office supply procurement.
- Support team projects by conducting research and compiling data.
Qualifications
- High school diploma or GED required; Associate's degree or certification in Office Administration is a plus.
- Proven experience as an Office Assistant, Administrative Assistant, or in a similar support role.
- Proficient in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional telephone manner.
- Excellent organizational skills and the ability to multitask in a fast-paced environment.
- Attention to detail and problem-solving abilities.
- Reliable transportation and availability for occasional on-site support.