Job Description
We are currently seeking a detail-oriented and proactive Office Assistant to join our growing team in New York City. This is an immediate hire opportunity for a self-starter ready to contribute to a fast-paced environment immediately.
In this role, you will be the face of our office, ensuring smooth operations and exceptional service for our clients and employees. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values your input.
Responsibilities
- General Administration: Manage daily correspondence, including email, phone calls, and mail, ensuring timely and professional responses.
- Document Management: Handle data entry, filing, and the organization of physical and digital documents with 100% accuracy.
- Scheduling: Coordinate meetings, book conference rooms, and manage the executive calendar efficiently.
- Office Supplies: Monitor inventory levels, place orders for office supplies, and maintain a well-stocked and organized workspace.
- Reception Duties: Greet visitors, direct them to the appropriate personnel, and manage the front desk reception area.
- Event Coordination: Assist in planning and organizing company events, team building activities, and internal meetings.
Qualifications
- Education: High school diploma or GED required; Associate's degree in Business Administration or related field is a plus.
- Experience: Previous experience as an Office Assistant, Administrative Assistant, or Receptionist preferred (entry-level candidates with strong soft skills will be considered).
- Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
- Reliability: Must be punctual, trustworthy, and able to maintain strict confidentiality.