Job Description
Join our dynamic team at TechCorp Solutions as an Office Assistant in the heart of San Jose's tech hub! We're seeking a highly organized professional to support our fast-paced environment with immediate availability. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to grow with an industry leader. If you thrive in collaborative settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executive team members
- Handle incoming communications via phone, email, and in-person with professionalism and efficiency
- Prepare and distribute correspondence, reports, and confidential documents with attention to detail
- Support onboarding processes for new hires including badge preparation and workspace setup
- Assist with event coordination for company meetings and off-site gatherings
- Maintain digital and physical filing systems with accurate documentation protocols
Qualifications
- Minimum 2 years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication skills in English
- Ability to handle confidential information with discretion and professionalism
- Experience with calendar management and scheduling software (e.g., Google Calendar)
- High school diploma or equivalent; associate degree preferred
- Must be available to start immediately upon offer