Job Description
Join Our Dynamic Team Immediately! Innovate Solutions Inc. is seeking a detail-oriented Office Assistant to support our fast-paced operations in San Jose, CA. This full-time, immediate-hire position offers competitive compensation and growth opportunities. If you're a proactive professional with strong organizational skills, we want to hear from you!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems for confidential documents
- Process invoices, expense reports, and basic bookkeeping tasks
- Order office supplies and manage inventory control
- Support HR functions including onboarding and documentation
- Assist with event planning and coordination for company activities
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Strong organizational abilities and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (copiers, scanners, etc.)