Job Description
Are you an organized and proactive professional looking for an immediate opportunity to make an impact? Streamline Administrative Services is currently seeking a dedicated Office Assistant to join our dynamic team in Jacksonville, Florida. We offer a collaborative work environment, competitive pay, and the chance to grow your career in a stable organization.
In this role, you will be the face of our operations, ensuring our office runs smoothly and efficiently. If you have a knack for multitasking and a passion for administrative excellence, we want to hear from you today.
Responsibilities
- Front Desk Management: Greet visitors, answer incoming calls, and direct inquiries to the appropriate staff members with professionalism.
- Administrative Support: Manage daily mail, distribute packages, and maintain the reception area to ensure a welcoming environment.
- Data Entry & Record Keeping: Accurately input and update information in our database and filing systems, ensuring all records are organized and up-to-date.
- Scheduling & Coordination: Assist in scheduling appointments, coordinating meetings, and managing calendars for team members.
- Document Management: Prepare, edit, and format documents, reports, and presentations using Microsoft Office Suite.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to prevent downtime.
- Vendor Relations: Handle basic correspondence with vendors and service providers.
Qualifications
- Experience: 1-2 years of experience in an administrative or office support role.
- Education: High school diploma or equivalent required; Associate's degree preferred.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a customer-service-oriented attitude.
- Organization: Strong attention to detail and the ability to prioritize tasks in a fast-paced environment.
- Availability: Must be available for immediate start.