Job Description
Are you a highly organized professional seeking an immediate hire opportunity? Apex Business Solutions is currently recruiting a detail-oriented Office Assistant to join our dynamic team in San Jose, CA. This is a fantastic opportunity to leverage your data entry skills in a fast-paced, modern environment.
As an Office Assistant, you will be the backbone of our daily operations, ensuring seamless communication and efficient data management. We pride ourselves on a collaborative culture and offer a competitive compensation package along with growth potential within the company.
Responsibilities
- Execute high-volume data entry tasks with a focus on speed and accuracy (99%+ accuracy rate).
- Maintain and organize both physical and digital filing systems for easy retrieval.
- Manage incoming communications, including answering phones and routing emails.
- Prepare and distribute internal reports and presentations using MS Office Suite.
- Assist with inventory management, supply ordering, and office supply organization.
- Schedule meetings and coordinate travel arrangements for management.
- Support the finance team with basic data reconciliation and document processing.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Minimum of 2 years of experience in an office or administrative setting.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Demonstrated typing speed of at least 45 WPM.
- Strong attention to detail and problem-solving skills.
- Excellent verbal and written communication abilities.
- Ability to work independently with minimal supervision.