Job Description
Are you a highly organized professional looking for an immediate opportunity? Apex Administrative Solutions is currently seeking a dedicated Office Assistant to support our daily operations in the heart of Boston. We are looking for someone who thrives in a fast-paced environment and can manage multiple priorities with ease.
In this role, you will serve as the first point of contact for our clients and internal teams, ensuring a smooth and efficient workflow.
Responsibilities
- Greet and welcome visitors to the office in a professional and friendly manner.
- Answer and route incoming phone calls, taking accurate messages when necessary.
- Manage calendars, schedule appointments, and coordinate meetings for senior management.
- Perform data entry, maintain digital and physical filing systems, and prepare reports.
- Order and maintain office supplies, ensuring inventory levels are sufficient.
- Assist with basic accounting tasks, such as invoice processing and expense reporting.
Qualifications
- High school diploma or equivalent; Associate's degree preferred.
- 1-2 years of proven experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with the ability to work independently and as part of a team.