Job Description
Are you an organized professional ready for an immediate opportunity?
Apex Office Solutions is seeking a dedicated and efficient Office Assistant to join our dynamic team in Boston, MA. We offer a collaborative work environment, competitive pay, and a clear path for career growth. If you excel in administrative tasks and thrive in a fast-paced setting, we want to hear from you.
As an Office Assistant, you will be the first point of contact for our clients and employees, ensuring smooth daily operations. This is an immediate hire position, perfect for someone looking to make an impact right away.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, answer multi-line phone systems professionally, and direct inquiries to the appropriate department.
- Administrative Support: Manage incoming and outgoing mail, process invoices, and assist with expense reporting.
- Data Entry & Records Management: Maintain accurate digital and physical records, update databases, and ensure filing systems are organized.
- Scheduling & Coordination: Schedule meetings, coordinate conference room availability, and prepare meeting materials and agendas.
- Office Supplies Management: Monitor inventory levels of office supplies and place orders as needed to ensure the office is fully equipped.
- General Support: Assist with special projects and ad-hoc administrative duties as required by management.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong attention to detail and exceptional time-management skills.
- Interpersonal: Ability to work independently as well as part of a team in a fast-paced environment.