Job Description
Join our dynamic team at Boston Innovations Group as an Office Assistant and become the backbone of our thriving operations. We're seeking a highly organized and proactive professional to ensure seamless office functionality in our downtown Boston headquarters. This is a fantastic opportunity to grow your career in a supportive environment with competitive benefits and immediate start date.
Our ideal candidate thrives in fast-paced settings and takes pride in maintaining an organized, efficient workplace. You'll be instrumental in supporting our executive team and cross-departmental initiatives while fostering a positive work culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics for executive team
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Procure office supplies, equipment, and services while managing inventory controls
- Support onboarding processes including new hire setup and orientation coordination
- Assist with expense reporting, invoice processing, and basic bookkeeping tasks
- Coordinate office events, travel arrangements, and vendor relationships
- Implement and maintain office protocols for safety and efficiency
Qualifications
- Minimum 2 years administrative or office support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data entry and record-keeping
- Proactive problem-solving approach and adaptability to changing priorities
- Associate's degree or equivalent combination of education and experience
- Experience with office management software (e.g., Asana, Trello, or similar)