Job Description
Join our dynamic team as an Office Assistant in Philadelphia and become the backbone of our daily operations! We're seeking a proactive professional to ensure seamless office functionality while supporting our growing client base. This immediate opening offers a collaborative environment where your organizational skills will shine. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a company that values work-life balance and employee development.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain digital and physical filing systems with strict confidentiality
- Process invoices, expenses, and purchase orders using QuickBooks
- Onboard new employees with equipment setup and orientation materials
- Order office supplies and manage vendor relationships
- Support cross-departmental projects with data entry and reporting
Qualifications
- Minimum 2 years office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional communication and interpersonal skills
- High attention to detail with multitasking abilities
- Experience with QuickBooks or similar accounting software
- Ability to handle sensitive information with discretion
- High school diploma required; associate degree preferred
- PA residency required