Job Description
We're seeking a highly motivated Office Assistant to join our dynamic team in Dallas, TX. This immediate hire opportunity requires exceptional data entry skills and administrative expertise to support our fast-paced operations. As a key member of our office, you'll ensure seamless daily operations while maintaining accuracy in all digital and physical documentation.
Our ideal candidate thrives in a collaborative environment where attention to detail meets efficiency. You'll work directly with department heads to manage schedules, process documents, and maintain organized filing systems. This role offers competitive compensation, comprehensive benefits, and growth opportunities within our expanding organization.
Responsibilities
- Accurately input, update, and maintain data in CRM and ERP systems with zero-error tolerance
- Manage digital and physical filing systems with strict adherence to confidentiality protocols
- Coordinate calendars, schedule meetings, and arrange travel for executive staff
- Process incoming/outgoing correspondence, including mail, emails, and deliveries
- Assist with onboarding processes by preparing new hire materials and orientations
- Monitor office supplies inventory and coordinate vendor reordering
- Support department heads with ad-h administrative projects and reporting
Qualifications
- Minimum 2 years proven experience in data entry with 10,000+ keystrokes/minute accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Associate degree in Office Administration or equivalent certification preferred
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Experience with document management systems (e.g., SharePoint, DocuSign)