Job Description
Join our dynamic team as an Office Assistant and become the backbone of our daily operations. We're seeking a highly organized professional to provide comprehensive administrative support in a fast-paced environment. This immediate hire opportunity offers competitive compensation and the chance to grow with a leading firm in downtown Chicago. If you excel at multitasking and thrive in collaborative settings, apply now to start your new career journey.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Process invoices, expense reports, and financial documentation
- Maintain digital and physical filing systems with precision
- Order office supplies and manage inventory control
- Support HR functions onboarding and records management
- Prepare professional correspondence and presentations
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional time management and organizational skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in high-pressure situations
- Associate's degree or equivalent certification preferred
- Knowledge of office equipment (printers, scanners, etc.)