Job Description
Join our dynamic team as an Office Assistant in New York City! We're seeking a highly organized professional to support daily operations in a fast-paced corporate environment. This immediate hire opportunity offers competitive compensation and growth potential. If you thrive in collaborative settings and possess exceptional administrative skills, we want to meet you!
As a key member of our administrative team, you'll ensure seamless office operations while supporting cross-functional departments. Our ideal candidate is proactive, detail-oriented, and committed to maintaining a productive workplace atmosphere. Enjoy modern amenities in our Manhattan office with flexible scheduling options.
Responsibilities
- Manage calendars, coordinate meetings, and handle correspondence for executive team
- Process incoming calls, emails, and inquiries with exceptional professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Order office supplies, manage inventory, and coordinate vendor relationships
- Assist with onboarding processes and new employee orientation
- Prepare reports, presentations, and confidential documents using MS Office Suite
- Support event planning and logistics for company meetings and functions
- Perform general office upkeep and ensure a welcoming workspace environment
Qualifications
- Minimum 2 years of administrative support experience in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- High school diploma required; Associate's degree preferred
- Ability to handle confidential information with discretion
- Proven problem-solving skills and adaptability to changing priorities
- Experience with office management software (e.g., Asana, Slack)