Job Description
Join our dynamic team at Apex Administrative Services as an Office Assistant in Boston's vibrant Financial District. We're seeking a highly organized professional to support our fast-paced operations with immediate availability. This temporary position offers competitive compensation, flexible scheduling, and the opportunity to gain hands-on experience in corporate administration. Enjoy modern office amenities, free parking, and a collaborative environment with growth potential for top performers. Perfect for candidates ready to contribute immediately and make an impact!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate travel arrangements
- Handle incoming communications including calls, emails, and mail with professionalism
- Process and maintain confidential records with meticulous attention to detail
- Coordinate office operations including supply inventory and equipment maintenance
- Prepare and distribute correspondence, reports, and presentation materials
- Support team members with administrative tasks and special projects as needed
Qualifications
- Minimum 2 years of office administration experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask effectively
- Strong written and verbal communication abilities
- Ability to maintain strict confidentiality and handle sensitive information
- Proactive problem-solving approach with attention to detail
- Immediate availability to start within 48 hours of offer