Job Description
Join our dynamic team at Boston Business Solutions as an Office Assistant and become the backbone of our operations. We're seeking a highly organized professional to ensure seamless daily office functions in our downtown Boston location. This immediate hire opportunity offers competitive compensation and a collaborative environment where your administrative expertise will directly impact our success.
Responsibilities
- Manage incoming calls, emails, and correspondence with professionalism
- Coordinate calendars, meetings, and travel arrangements for executives
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders accurately
- Support onboarding with new hire orientation and equipment setup
- Order and maintain office supplies and equipment inventory
- Assist with special projects and event coordination as needed
Qualifications
- 3+ years of office administration or executive support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Strong attention to detail and problem-solving abilities
- Associate degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)