Job Description
Join our dynamic team as an Office Assistant at Boston Administrative Solutions! We're seeking a highly organized professional to support our fast-paced operations in downtown Boston. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and a collaborative work environment. Ideal candidates will thrive in a setting requiring multitasking, attention to detail, and exceptional interpersonal skills. If you're ready to contribute to a forward-thinking organization while advancing your administrative career, apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Provide comprehensive administrative support to department heads including scheduling, document preparation, and meeting coordination
- Maintain digital and physical filing systems with strict adherence to confidentiality protocols
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Assist in onboarding new employees and coordinate office-wide events
- Support financial tasks including expense reports, invoice processing, and basic bookkeeping
- Collaborate with IT and facilities teams to ensure seamless office functionality
Qualifications
- Minimum 2 years of professional office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling
- Associates degree in Business Administration or related field preferred
- Ability to lift 15 lbs and occasionally rearrange office furniture
- Valid driver's license and reliable transportation (required for occasional off-site errands)