Job Description
Join our dynamic team as an Office Assistant in the heart of Los Angeles! We're seeking a highly organized professional to provide essential administrative support in a fast-paced corporate environment. This immediate hire position offers competitive compensation and the opportunity to grow with a forward-thinking company. If you excel at multitasking and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executives
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and distribute correspondence, reports, and confidential documents
- Maintain digital and physical filing systems with strict attention to detail
- Assist with onboarding processes and new employee orientations
- Support accounting functions including expense reports and invoice processing
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High school diploma or equivalent; Associate's degree preferred
- Ability to handle confidential information with discretion
- Proven problem-solving skills and customer service orientation
- Flexibility to adapt to changing priorities and deadlines