Job Description
Join our dynamic Jacksonville team as an Office Assistant and become the backbone of our daily operations! We're seeking a proactive professional to provide essential administrative support in a fast-paced environment. This immediate hire opportunity offers competitive compensation, career growth, and a chance to make an immediate impact. Enjoy our modern downtown office space with flexible scheduling options and a collaborative culture that values your contributions.
Responsibilities
- Manage incoming communications (phone, email, mail) and prioritize inquiries
- Coordinate calendars, meetings, and travel arrangements for executive staff
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders within SLAs
- Assist with onboarding new hires and office equipment inventory
- Support departmental projects with data compilation and report generation
- Act as primary liaison for facility maintenance and vendor relationships
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven multitasking capabilities in deadline-driven environments
- Associates degree in Business Administration or related field preferred