Job Description
Join our dynamic team at Chicago Business Solutions Inc. as an Office Assistant and become the backbone of our fast-paced operations! We're seeking a detail-oriented professional to ensure seamless office functionality in our downtown Chicago location. This immediate hire position offers competitive compensation, growth opportunities, and a collaborative environment where your organizational skills will shine. If you thrive in administrative settings and excel at multitasking, we want you on our team starting immediately.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Coordinate calendars, schedule meetings, and arrange travel logistics for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders accurately and timely
- Support HR functions including onboarding documentation and employee records management
- Oversee office inventory and procurement of supplies/equipment
- Assist with special projects including data compilation and report preparation
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- High school diploma or equivalent; associate's degree preferred
- Ability to handle confidential information with discretion
- Proven problem-solving skills and adaptability in changing environments
- Valid Illinois driver's license (occasional local errands required)