Job Description
Join our dynamic San Diego team as an Office Assistant and make an immediate impact! We're seeking a highly organized professional to support daily operations in our fast-paced Harbor Island office. This temporary-to-hire position offers competitive compensation and the chance to showcase your administrative excellence in a collaborative environment. If you thrive in detail-oriented settings and possess exceptional communication skills, we want to hear from you today!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Coordinate calendars, meetings, and travel arrangements for executive team
- Maintain organized digital and physical filing systems for critical documents
- Process invoices, expense reports, and purchase orders with precision
- Support onboarding processes for new hires and office visitors
- Assist with basic HR tasks including timekeeping and records maintenance
- Collaborate on office supply inventory and vendor management
Qualifications
- Minimum 2 years administrative support experience in professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong attention to detail with high accuracy in data entry
- Professional demeanor with excellent written/verbal communication
- Ability to prioritize tasks in deadline-driven environments
- Experience with office equipment (copiers, scanners, phone systems)
- High school diploma or equivalent; associate's degree preferred