Job Description
Join our dynamic team at Phoenix Business Solutions as an Office Assistant and make an immediate impact! We're seeking a proactive professional to support daily operations in our fast-paced downtown Phoenix office. This is a fantastic opportunity for career growth in a supportive environment with competitive compensation and benefits. If you're organized, detail-oriented, and thrive in collaborative settings, we encourage you to apply today!
Responsibilities
- Manage incoming calls, emails, and correspondence with exceptional professionalism
- Coordinate office calendars, meetings, and travel arrangements
- Maintain digital and physical filing systems with meticulous accuracy
- Process invoices, expense reports, and payroll documentation
- Support HR functions including onboarding and record management
- Order office supplies and manage inventory control
- Assist with special projects and ad-hoc administrative tasks
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Associate degree or equivalent certification preferred
- Experience with office management software (e.g., QuickBooks)
- Positive attitude and willingness to learn new systems