Job Description
Join our dynamic team at Pacific Bay Partners as a Full-Time Office Assistant in the heart of San Francisco! We're seeking a highly organized professional to support our daily operations with exceptional administrative expertise. Enjoy a flexible schedule with core hours (9 AM - 3 PM) and remote work options. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Our ideal candidate thrives in fast-paced settings, possesses outstanding communication skills, and excels at multitasking. If you're passionate about streamlining office workflows and creating seamless experiences for colleagues and clients, we encourage you to apply!
Responsibilities
- Manage calendars, scheduling appointments, and coordinating logistics for executive team
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain organized digital and physical filing systems for documents and records
- Coordinate office supplies inventory, equipment maintenance, and vendor relationships
- Assist with onboarding new hires, including workspace setup and orientation materials
- Support event planning, meeting coordination, and travel arrangements
- Perform basic bookkeeping tasks and expense report processing
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Professional demeanor with excellent customer service orientation
- Flexibility to adapt to changing priorities and schedules
- High school diploma or equivalent; associate's degree preferred