Job Description
We are seeking a dedicated and detail-oriented Office Assistant to join our growing team in Jacksonville, FL. In this full-time role, you will play a vital role in ensuring our daily operations run smoothly. We offer a supportive environment and a flexible schedule to help you maintain a healthy work-life balance.
As a key member of our administrative team, you will be responsible for streamlining processes and providing exceptional support to management and staff.
Responsibilities
- Manage incoming calls, emails, and correspondence with a professional and courteous tone.
- Perform accurate data entry, file maintenance, and record keeping.
- Schedule appointments, meetings, and travel arrangements for executives.
- Assist with inventory management, supply ordering, and office supplies.
- Prepare reports, presentations, and documents for management review.
- Act as the first point of contact for visitors and guests at the front desk.
- Support the sales and HR departments with administrative tasks and event coordination.
Qualifications
- High school diploma or equivalent is required.
- Previous experience as an Office Assistant or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Ability to handle sensitive information with the highest level of confidentiality.
- Flexibility to adapt to changing priorities and a flexible work schedule.