Job Description
Are you a detail-oriented professional looking for a stable and rewarding career? Apex Administrative Solutions is immediately hiring a Full-Time Office Assistant for our dynamic team in the heart of Seattle, WA.
We are seeking a reliable and organized individual to manage our daily operations, ensuring our office runs smoothly and efficiently. If you thrive in a fast-paced environment and possess strong communication skills, we want to meet you.
Why Join Us?
- Competitive Pay: $18.00 - $24.00 per hour based on experience.
- Full Benefits: Health, dental, and vision insurance from day one.
- Growth Opportunities: Clear pathways for career advancement within the company.
- Modern Environment: Work in a collaborative and inclusive office setting.
Don't miss this chance to kickstart your career with a top-tier administrative firm.
Responsibilities
- Reception Duties: Greet and welcome visitors with a professional demeanor, answer and direct phone calls, and manage the front desk area.
- Administrative Support: Handle incoming and outgoing mail, manage filing systems, and prepare meeting rooms for presentations.
- Data Management: Maintain accurate digital and physical records, perform data entry tasks, and update databases as required.
- Scheduling: Coordinate calendars, schedule appointments, and arrange travel logistics for team members.
- Office Supplies: Monitor inventory levels of office supplies and place orders to ensure the office is fully stocked.
- Customer Service: Assist clients and employees with inquiries via email or in person in a timely and helpful manner.
- Document Preparation: Draft, proofread, and format documents, presentations, and reports.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an office administration or reception role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional tone.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Integrity: Ability to maintain confidentiality and handle sensitive information with discretion.
- Adaptability: Willingness to learn new software and adapt to changing office procedures.