Job Description
Join our dynamic team as a full-time Office Assistant in Seattle! We're seeking a proactive professional to keep our office running smoothly while delivering exceptional administrative support. This immediate opening offers competitive compensation, growth opportunities, and a collaborative environment in the heart of Pioneer Square. Perfect for detail-oriented individuals who thrive in fast-paced settings and want to make an immediate impact!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for staff
- Handle incoming communications professionally via phone, email, and in-person interactions
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes including new hire paperwork and equipment setup
- Support financial tasks like expense reports, invoice processing, and budget tracking
- Collaborate with cross-functional teams to ensure seamless project execution
Qualifications
- High school diploma or equivalent; associate's degree in business administration preferred
- Minimum 2 years proven experience in administrative or office support roles
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proficiency with office equipment (printers, scanners, multi-line phones)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach and adaptability to changing priorities