Job Description
Join Our Dynamic Team in El Paso!
Apex Administrative Solutions is looking for a highly organized and proactive Office Assistant to join our full-time team. We are a growing organization committed to excellence, efficiency, and providing top-tier support to our staff and clients. If you are detail-oriented and thrive in a fast-paced environment, we want to hear from you.
Why Join Us?
- Competitive hourly wage ($18 - $24/hr)
- Comprehensive health benefits package
- Professional development opportunities
- A collaborative and inclusive workplace culture
In this role, you will be the face of our office and the backbone of our daily operations. You will manage administrative tasks, coordinate schedules, and ensure smooth communication across departments. If you are ready to advance your career in a stable and rewarding environment, apply today.
Responsibilities
- Front Desk Management: Greet visitors, answer multi-line phone systems, and direct inquiries to the appropriate departments professionally.
- Administrative Support: Prepare and distribute correspondence, memos, reports, and documents using Microsoft Office Suite and Adobe Acrobat.
- Data Entry & Records Management: Maintain accurate and up-to-date digital and physical filing systems; perform regular data entry tasks with high precision.
- Scheduling & Coordination: Manage calendars, schedule meetings, coordinate travel arrangements, and handle office supplies inventory.
- Customer Service: Assist clients and employees with inquiries, ensuring a positive and helpful experience.
- General Office Operations: Support the office manager with special projects and ad-hoc administrative duties as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Business Administration is a plus.
- Experience: Minimum of 1-3 years of experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace; experience with CRM software is preferred.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail and the ability to prioritize tasks in a busy environment.
- Interpersonal: Professional demeanor with the ability to work well independently and as part of a team.